{"id":951,"date":"2024-06-22T17:11:22","date_gmt":"2024-06-22T17:11:22","guid":{"rendered":"https:\/\/zalvis.com\/docs\/?p=951"},"modified":"2024-06-22T17:11:22","modified_gmt":"2024-06-22T17:11:22","slug":"how-to-backup-emails-in-mail-clients","status":"publish","type":"post","link":"https:\/\/zalvis.com\/docs\/how-to-backup-emails-in-mail-clients.html","title":{"rendered":"How to Backup Emails in Mail Clients"},"content":{"rendered":"<p>Email backup is one of the most crucial aspects of information management, to make sure important emails can be reinstated in case of accidental data loss.<\/p>\n<p>With the ever-increasing number of cyber attacks, it is no wonder why you might want to backup your emails You may want to back up your emails because of server failures, internet downtime, account closure, migration, etc but whatever reason it is, You need to regularly backup your emails<\/p>\n<p>Backing up emails in mail clients can vary depending on the specific mail client you are using. Here are some general steps for some popular mail clients:<\/p>\n<p><strong>Backing up Email on Outlook<\/strong><\/p>\n<p>Follow these steps to backup your Outlook email folders and mail locally on your computer<\/p>\n<ul>\n<li>Click File &gt; Open &amp; Export &gt; Import\/Export.<\/li>\n<li>Select <strong>Export to a file<\/strong><\/li>\n<li>Click <strong>Next<\/strong> and choose the Outlook Data File (.pst, .csv) as the export format.<\/li>\n<li>Click <strong>Next<\/strong> and select the mail folder you would like to back up<\/li>\n<li>Choose the destination folder and backup name<\/li>\n<li>Select &#8220;Finish&#8221;.<\/li>\n<\/ul>\n<p><strong>Backing up Email on Gmail<\/strong><\/p>\n<p>Follow the steps below to download all emails from Gmail:<\/p>\n<ul>\n<li>Log in to your Gmail account on your computer.<\/li>\n<li>Click your<strong> Profile<\/strong> icon<\/li>\n<li>Go to your <strong>Google Account<\/strong>.<\/li>\n<li>Select <strong>Data &amp; privacy<\/strong> from the list of options.<\/li>\n<li>Look for the \u201cDownload, delete or make a plan for your data\u201d section and select the \u201cDownload your data\u201d option.<\/li>\n<li>Ensure \u201cMail\u201d is selected.<\/li>\n<li>Under \u201cMail,\u201d select all the labels you want to download.<\/li>\n<li>Click \u201cNext step\u201d below.<\/li>\n<li>Now, choose the file type or format you would like to download<\/li>\n<li>Once done, click \u201cCreate archive.\u201d to download all emails on your computer.<\/li>\n<\/ul>\n<p><strong>Backing up Email on Thunderbird<\/strong><br \/>\nOpen Thunderbird.<br \/>\nSelect your Inbox or any preferred folder you would like to download<br \/>\nSelect the message you want to export. Or press CTRL + A to select all mail on Windows(CMD + A for macOS) within the folder.<br \/>\nSelect Save as -&gt; File.<br \/>\nLocate the folder where the messages should be saved and click Save.<br \/>\nBy default Thunderbird will export all the selected email messages in .eml format, you can also choose .txt or .html type depending on your needs<\/p>\n<p><strong>Backing Up Emails on Mac<\/strong><\/p>\n<p>Follow these steps to back up emails using the Apple Mail client. if your account is already set up, skip to the fourth step<\/p>\n<p>Go to Mail -&gt; <strong>Add Account<\/strong>.<br \/>\nChoose the Other Mail Account option. Click <strong>Continue<\/strong>.<br \/>\nEnter your email server details and Sign In.<br \/>\nClick the email folder you want to download and choose<strong> Export Mailbox<\/strong>.<br \/>\nSelect your destination folder and click &#8220;Choose&#8221;. Mail will export your emails in the form of a .mbox archive.<br \/>\nYou just successfully backed up your email using Apple Mail.<\/p>\n<p><strong>Backing up Email on Yahoo Emails Using Kernel IMAP Backup<\/strong><\/p>\n<p>Follow the steps below to backup your Yahoo emails on your computer:<\/p>\n<p>Open the app and select.<br \/>\nSelect the <strong>Set Filter and Migrate<\/strong> options in the email account you wish to download<br \/>\nSelect all the desired filters, click on, \u201cI am Ok\u201d, and Start Migration.<br \/>\nSelect the file format from the list of given options for saving the selected IMAP server data (PDF, PST, DOCX, etc.)<br \/>\nProvide a file path to save the backed-up IMAP mailbox on your computer.<br \/>\nYou will get a prompt stating \u201cprocess completed\u201d. A CSV file containing the credentials of all your backup.<\/p>\n<p>We have learned how to back up emails using Outlook, Gmail, Yahoo, Thunderbird, and Apple Mail. It is less expensive and time-consuming, and emails could be restored immediately in case of data loss.<\/p>\n<div class=\"oywin69ebfb2b7b971\" >If you enjoyed this article, then you\u2019ll love Zalvis's Cloud Hosting platform. Turbocharge your website and get 24\/7 support from our veteran team. Our world-class hosting infrastructure focuses on auto-scaling, performance, and security. Let us show you the Zalvis difference! <a href=\"https:\/\/zalvis.com\/\">Check out our services.<\/a><\/div><style type=\"text\/css\">\r\n@media screen and (min-width: 1201px) {\r\n.oywin69ebfb2b7b971 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 993px) and (max-width: 1200px) {\r\n.oywin69ebfb2b7b971 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 769px) and (max-width: 992px) {\r\n.oywin69ebfb2b7b971 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 768px) and (max-width: 768px) {\r\n.oywin69ebfb2b7b971 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (max-width: 767px) {\r\n.oywin69ebfb2b7b971 {\r\ndisplay: block;\r\n}\r\n}\r\n<\/style>\r\n","protected":false},"excerpt":{"rendered":"<p>Email backup is one of the most crucial aspects of information management, to make sure important emails can be reinstated in case of accidental data loss. With the ever-increasing number of cyber attacks, it is no wonder why you might want to backup your emails You may want to back up your emails because of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-951","post","type-post","status-publish","format-standard","hentry","category-email"],"_links":{"self":[{"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/posts\/951","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/comments?post=951"}],"version-history":[{"count":1,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/posts\/951\/revisions"}],"predecessor-version":[{"id":952,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/posts\/951\/revisions\/952"}],"wp:attachment":[{"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/media?parent=951"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/categories?post=951"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zalvis.com\/docs\/wp-json\/wp\/v2\/tags?post=951"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}